Privacy Policy

Effective Date: October 1, 2025

Phoenix Legacy Foundation (“Foundation,” “we,” “us,” or “our”) values the trust of our donors, volunteers, supporters, and visitors. Protecting your privacy is a top priority. This Privacy Policy explains in detail how we collect, use, share, and safeguard your information when you interact with our website, digital services, events, fundraising activities, and communications (collectively, the “Site”).

By using the Site, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the Site.

1. Information We Collect

We collect various types of information, both personal and non-personal, depending on how you interact with the Foundation.

1.1 Personal Information You Provide

Examples include:

  • Identity Data: Name, mailing address, email, phone number, date of birth

  • Donation Data: Payment information (processed securely through third-party providers), donation history, recurring donation preferences

  • Engagement Data: Event registrations, volunteer applications, surveys, petitions, and other participation records

  • Communication Data: Content of emails, messages, or inquiries sent to us

  • Subscription Data: Preferences for newsletters, campaign updates, or program information

1.2 Information Collected Automatically

When you visit the Site, we may collect:

  • Technical Data: IP address, device type, operating system, browser type, unique identifiers

  • Usage Data: Pages viewed, links clicked, referring/exit pages, time spent on the Site

  • Geolocation Data: Approximate location based on IP address

1.3 Information from Third Parties

We may receive additional information about you from:

  • Payment processors or donation platforms

  • Social media platforms you choose to connect with

  • Event registration services

  • Publicly available databases

2. How We Use Your Information

We use the information we collect for the following purposes:

  • Donor Relations: To process donations, issue receipts, manage donor history, and comply with financial regulations

  • Communications: To send newsletters, updates, invitations, and campaigns aligned with your preferences

  • Volunteer and Event Management: To register volunteers, coordinate activities, and manage attendance

  • Program Improvement: To analyze how visitors engage with our Site and improve services

  • Compliance and Protection: To comply with applicable laws, regulations, and nonprofit reporting obligations, and to detect and prevent fraud or misuse

  • Fundraising and Outreach: To inform you about giving opportunities, campaigns, or events that may interest you

We will not sell or rent your personal information to third parties.

3. Sharing of Information

We may share your information in the following ways:

  • With Service Providers: Vendors who provide services such as payment processing, IT hosting, analytics, event management, or email distribution

  • With Partners: When co-hosting events, campaigns, or programs, with your consent where required

  • For Legal Reasons: To comply with laws, regulations, subpoenas, or lawful government requests

  • To Protect Rights: When necessary to protect the safety, property, or legal rights of the Foundation, our staff, donors, volunteers, or the public

  • In Organizational Changes: In the event of a merger, consolidation, or transfer of assets, as permitted by law

We do not sell personal information for commercial marketing purposes.

4. Cookies and Tracking Technologies

We use cookies, web beacons, pixels, and other tracking tools to:

  • Remember user preferences

  • Track engagement with campaigns and emails

  • Measure performance of online fundraising

  • Conduct analytics to improve our Site

You can disable or manage cookies through your browser settings. Please note, some features of the Site may not function properly without cookies enabled.

5. Data Retention

We retain personal information as long as necessary to fulfill the purposes outlined in this Privacy Policy. Specifically:

  • Donor records are retained as required by nonprofit and tax laws (generally 7 years or more).

  • Volunteer and event records are retained for organizational history and compliance.

  • Newsletter subscriber data is retained until you unsubscribe.

  • General inquiries and correspondence are kept as long as needed to respond and maintain records.

6. Security of Information

We implement appropriate administrative, technical, and physical safeguards designed to protect your information against loss, theft, unauthorized access, misuse, or disclosure. These include encryption of payment information, secure servers, and restricted access to sensitive data.

However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

7. Your Rights and Choices

Depending on your location, you may have the following rights:

  • Access & Portability: Request a copy of the personal data we hold about you.

  • Correction: Request correction of inaccurate or incomplete data.

  • Deletion: Request that we delete personal data, subject to legal obligations.

  • Restriction: Request we limit certain processing activities.

  • Objection: Object to our processing of your personal information for certain purposes.

  • Withdrawal of Consent: Withdraw consent at any time where processing is based on consent.

  • Marketing Preferences: Opt out of receiving promotional communications by clicking “unsubscribe” in emails or contacting us.

We will respond to valid requests within the timeframes required by law.

8. Special Notices

1.1 Personal Information You Provide

Examples include:

  • Know what personal data we collect, use, and share

  • Request deletion of your personal data (subject to nonprofit exemptions under the law)

  • Opt out of the sale or sharing of personal information (we do not sell data)

  • Receive equal service and price regardless of exercising privacy rights

To exercise these rights, please contact us at [email protected].

8.2 For Nevada Residents

Under Nevada law, you may request that we not sell your personal information. Phoenix Legacy Foundation does not sell personal data, but requests can be made to [email protected].

8.3 For European Union Residents (GDPR)

If you are located in the European Economic Area (EEA):

  • We act as the “data controller” of your personal data.

  • We process your data under lawful bases including consent, legitimate interest, contractual necessity, and legal obligation.

  • You may lodge a complaint with your local Data Protection Authority if you believe we are not complying with GDPR.

  • Data transfers outside the EEA (e.g., to the United States) are conducted under appropriate safeguards such as standard contractual clauses.

9. Children’s Privacy

We do not knowingly collect personal information from children under 13 (or under 16 in the EU without parental consent). If we learn that we have collected such information, we will delete it promptly.

10. International Data Transfers

Because we are based in the United States, your personal information may be transferred to, stored in, and processed in the U.S. By using the Site, you consent to these transfers, which may not offer the same level of protection as your home country.

11. Electronic Communications

By providing your contact information, you consent to receive electronic communications from us, including newsletters, donation confirmations, and updates. You may opt out at any time.

12. Third-Party Links

The Site may contain links to other websites not operated by Phoenix Legacy Foundation. We are not responsible for their content, privacy practices, or policies. We encourage you to review their policies before providing personal information.

13. Changes to this Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or technology. When updates are made, we will revise the “Effective Date” and post the new policy on this page.

We encourage you to review this page regularly to stay informed about how we protect your information.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Phoenix Legacy Foundation
P.O. Box 72952, Phoenix,

AZ 85050

602-536-7570

[email protected]

CONTACT

602-536-7570

P.O. Box 72952, Phoenix,

AZ 85050

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